CHILD PROTECTION POLICY
Botanic Primary School and Nursery Unit
Designated Teacher for Child Protection
Mrs G Lonyai
Deputy Designated Teacher for Child Protection
Miss E Murry, Miss R Dickson
Date ratified by BOG:
Revised 2012 and 2014, 2018,
The Safeguarding Team 4
What is Child Abuse/Symptoms of Child Abuse 4
Procedures for reporting suspected (or disclosed) 8
How to respond to a child who makes a disclosure 9
Supporting vulnerable children 11
Complaint against a staff member 11
Role of Designated Teacher (DT)/Deputy Designated 13
How a parent can raise a concern 14
School vetting procedures 15
Code of conduct for all staff 15
The Preventative Curriculum 15
Physical Restraint 16
Health and Safety 16
The Internet and Digital Technologies 16
Photography & Images of Children 16
Educational Trips / visits 16
Intimate Care 17
Extended Schools Programme 17
Reviewing our Child Protection Policy 17
Appendix 1. Guidance for Volunteers 18
Appendix 2. Code of Conduct for all Staff 22
Appendix 3 Intimate Care Note 25
Appendix 4 Intimate Care Permission 26
Appendix 5 Permission for photographs, 27
ICT, Botanic Gardens and the PEC
The governors and staff of Botanic Primary School fully recognise the contribution it makes to safeguarding children and work in the knowledge that this begins with preventative education. We recognise that all staff, including volunteers, have a full and active part to play in protecting our pupils from harm.
All staff and Governors believe that our school should provide a caring, positive, safe and stimulating environment which promotes the social physical and moral development of the individual child.
This policy is informed by the guidance and procedures set out by DE ‘Pastoral Care in Schools: Child Protection (1999); Cooperating to Safeguard children and young people. (DHSSPSNI, revised
2017) and the Area Child Protection Committees’ (ACPC) Regional Policy and Procedures (2005), Safeguarding and Child Protection in Schools; a guide for schools, (2017).
Key Principals of Safeguarding and Child Protection:
The central thrust of The Children (Northern Ireland) Order 1995 is that the welfare of the child must be the paramount consideration in all decision concerning the child. This is also reflected in Article 3 of the UN Convention on the Rights of the Child – the best interests of the child shall be a primary consideration. The ‘paramountcy’ of the child principle underpins our Child Protection policy and procedures.
The safeguarding and Child Protection guide for schools (DoE 2017) notes the following as key principals:
The child or young person’s welfare is paramount
The voice of the child or young person should be heard
Parents are supported to exercise parental responsibility and families helped to stay together
Partnership – safeguarding is a shared responsibility.
Our policy applies to all staff, governors and volunteers working in the school. The purpose of the procedures set out in this policy is to safeguard and protect our pupils by ensuring that every adult who works in our school – teachers, non-teaching staff and volunteers – has clear guidance on the action which is required where abuse (including bullying both on and offline) or neglect of a child is suspected. The issue of child abuse will not be ignored by anyone who works in
our school and we know that some forms of child abuse are also a criminal offence.
There are five main elements to our policy:
This policy may be translated as required
THE SAFEGUARDING TEAM AT BOTANIC PRIMARY SCHOOL
Chair of Governors: Mrs Helen McHugh
Designated Governor for Child Protection Governance: Miss Jayne Stewart
Principal: Mr Paul Bell
Designated Teacher for Child Protection: Mrs Gemma Lonyai
Deputy Designated Teacher for Child Protection: Miss E Murry and Miss Rebecca Dickson
WHAT IS CHILD ABUSE?
(A child is a person under the age of 18 years as defined in the Children (NI) Order 1995. This policy also applies to vulnerable adults who are registered in the school to the end of their 19th year.)
Child Abuse occurs in families from all social classes and cultures and in communities, agencies and organisations. Child abuse can manifest in a number of ways and can involve the combination of the forms of abuse. (Managing safeguarding and child protection in schools; 5.1)
Where a member of staff is concerned that abuse may have occurred he/she must report this immediately to the Designated Teacher who has specific responsibility for child protection.
Types of Abuse
Physical Abuse – is deliberately physically hurting a child. It might take a variety of different forms, including hitting, biting, pinching, shaking, throwing, poisoning, burning or scalding, drowning or suffocating a child. (DoE safe guarding and child protection in schools; 2017)
Possible signs or symptoms of physical abuse include:
Emotional Abuse – is the persistent emotional maltreatment of a child. It is also sometimes called a psychological abuse and it can have severe and persistent adverse effects on a child’s emotional development. Emotional abuse may
involve deliberately telling a child that they are worthless, or unloved and inadequate. It may include not giving a child opportunity to express their views, deliberately silencing them or ‘making fun of what they say or how they communicate. Emotional abuse may involve bullying including online bullying through social networks, online games or mobile phones- by a child’s peers. DoE safeguarding and child protection in schools 2017; 5.2)
Possible signs or symptoms of emotional abuse include:
Sexual Abuse – occurs when others use and exploit children sexually for their own gratification or gain or the gratification of others. Sexual abuse may involve physical contact, including assault by penetration (for example, rape, or oral sex) or non- penetrative acts such as masturbation, kissing, rubbing and touching outside clothing. It may include non-contact activities, such as involving children in the production of sexual images, forcing children to look at sexual images or watch sexual activities, encouraging children to behave in sexually inappropriate ways or grooming a child in preparation for abuse (including via e- technology). Sexual abuse is not solely perpetrated by adult males. Women can commit acts of sexual abuse, as can other children. (DoE safeguarding and child protection in schools, 2017: 5.2)
Possible signs or symptoms of sexual abuse include:
Fear of going home
Exploitation: is the intentional ill-treatment, manipulation or abuse of power and control over a child or young person; to take selfish or unfair advantage of a child
or young person or situation, for personal gain. It may manifest itself in many forms such as child labour, slavery, servitude, engagement in criminal activity, begging, benefit or other financial fraud or child trafficking. It extends to the recruitment, transportation, transfer, harbouring or receipt of children for the purpose of exploitation.
Child Sexual Exploitation –
Child sexual exploitation is a form of child sexual abuse. It occurs where an individual or group takes advantage of an imbalance of power to coerce, manipulate or deceive a child or young person into sexual activity: a) in exchange for something the victim needs or wants, b) fir the financial advantage or increased status of the perpetrator. Child sexual exploitation does not always involve physical contact; it can also occur through the use of technology. (Safeguarding and child protection in schools 2017).
Possible signs or symptoms of Child Sexual Exploitation include:
Acquisition of money, clothes, mobile phones etc. without plausible explanation
Truanting/leaving school without permission
Persistently going missing or returning home late
Change in mood
Receiving a lot of texts/phone calls prior to leaving
Inappropriate sexualised behaviour for age
Physical symptoms e.g. bruising, bite marks
Neglect – is the failure to provide for a child’s basic needs, whether it be adequate food, clothing, hygiene, supervision or shelter that is likely to result in the serious impairment of a child’s heath or development. Children who are neglected often also suffer from other types of abuse. (DoE safeguarding and child protection in schools; 2017)
Possible signs or symptoms of neglect include:
A child may suffer or be at risk of suffering from one or more types of abuse and abuse may take place on a single occasion or may occur repeatedly over time.
Specific forms of abuse:
Domestic Abuse: includes threatening, controlling, coercive behaviour, violence or
abuse (psychological, physical, verbal, sexual, financial
or emotional) inflicted on anyone (irrespective of age, ethnicity, religion, gender or sexual orientation) by current or former intimate partner or
Female Genital Mutilation: FGM involves procedures that include the partial or total removal of the external female genital organs for cultural or other non-therapeutic reasons. The practice is medically unnecessary, extremely painful
and has serious health consequences, both at the time when the mutilation is carried
out and in later life.
Forced Marriage: A forced marriage is a marriage conducted without the valid consent of one or both parties and where duress is a factor. Forced marriage is a criminal offence in N. Ireland, and where an agency, organisation or practitioner has knowledge or suspicion of a forced marriage in relation to a child or young person they should contact PSNI IMMEDIATELY. (Safeguarding and child protection in schools 2017; 6.5).
Warning signs within the school environment:
Bullying including cyber bullying
Bullying can be defined as deliberate hurtful behaviour, repeated over a period of time, where it is difficult for the victim to defend him or herself.
It can take many forms, but the three main types are physical (e.g. hitting, kicking, spitting, theft or damage to belongings), verbal (e.g. threats or name
calling, including sectarian, homophobic or racist name calling), online or indirect
(e.g. spreading rumours, or excluding someone from social groups. DENI 1999:41)
Our anti- bullying and eSafety policies are set out in a separately and acknowledge that to allow or condone bullying may lead to consideration under child protection procedures.
Staff aim to be vigilant at all times to the possibility of bullying occurring, and will take immediate steps to stop it happening, to protect and reassure the victim and to discipline the bully. Parents of both the bully and the victim will be personally contacted when bullying has been identified.
Any complaints by a parent that their child is, or may be, being bullied will be fully investigated by the DT for Child Protection, and team action will be taken to protect the victim. This will usually include ensuring that another child or a group of small children befriends and supports the child being bullied during the school day. A parent making a complaint about bullying will have a personal response from the DT or the class teacher within one week of making the complaint, indicating the investigation which has been carried out and the action taken.
The sanctions taken against a pupil who bullies will depend on the seriousness of the case, but will include the loss of privileges in the school. His/her behaviour will be carefully monitored until staff are satisfied that the problem has stopped. If a pupil’s bullying behaviour persists, the second stage will be to instigate the child protection procedures.
E- safety/ internet abuse:
Online safety means acting and staying safe when using digital technologies. It is wider than simply internet technology and includes electronic communication via text messages, social environments and apps, and using games consoles through any digital device.
The SBNI published a report in 2014 outlining the following risks;
In Botanic Primary School, online risks have been assessed and filters have been applied by EA/C2K. In addition, all pupils receive e-safety lessons within school
as part of our ICT curriculum and whole school assemblies are held as form of preventative education.
Children with limited fluency in English (Safeguarding and Child Protection in schools, 2017; 7.2)
As with children with a special educational need, children who are not fluent in English should be given the opportunity to express themselves to a member of staff or other professional with appropriate language skills, especially where there are concerns that abuse may have occurred. The Designated Teacher will work with the SEN coordinator and EAL teacher to ensure that children feel confident to discuss matters which may be concerning them.
PROCEDURES FOR REPORTING SUSPECTED (OR DISCLOSED) CHILD ABUSE
The designated teacher for child protection (DT) is Miss Gemma Bacon
In her absence the deputy designated teachers for child protection (DDT) Mrs Victoria Parr or Ms Emma Robinson will assume responsibility for child protection. On the rare occasion that neither DT nor DDT is in the school the Principal Mr. Paul Bell will assume responsibility for child protection.
If a child makes a disclosure to a teacher or other member of staff which gives rise to concerns about possible abuse, or if a member of staff has concerns about a child, the member of staff must act promptly.
He/she should not investigate – this is a matter for social services – but should report these concerns immediately to the DT, discuss the matter with her, make full notes (signing and dating them), and hand the note to the DT.
The DT will discuss the matter with the Principal as a matter of urgency to plan a course of action, and ensure that a written record of decisions is made.
The DT, in consultation with the Principal, will decide whether, in line with their legal responsibilities under the Children (NI) Order 1995, the matter needs to be referred to social services. If there are concerns that the child may be at risk of significant harm, the school is obliged to make a referral to social services. Unless there are concerns that a parent/guardian may be the possible abuser, the parents/guardians will be informed immediately.
The DT may seek clarification or advice and consult with The Child Protection Support Service for Schools (CPSS) - Designated Officer for Child Protection at theEA, or a senior social worker before a referral is made. No decisions to refer a
child to social services will be made without full consideration and on appropriate advice. The safety of the child is our first priority.
Where there are concerns about possible abuse of a child, the DT will inform:
* The UNOCINI referral will be made within 24 hours of the initial telephone referral to social services.
(The referral will be placed in an envelope marked ‘CONFIDENTIAL _ CHILD PROTECTION).
UNOCINI may be emailed within the secure C2K network to referrals department at the Health Trust.
If any member of staff feels unsure about what to do if he/she has concerns about a child, or unsure about being able to recognise signs or symptoms of possible child abuse, he/she should talk with the DT.
It should be noted that the information given to members of staff about possible child abuse cannot be held ‘in confidence’. In the interests of the child, staff may need to share this information with other professionals. However, only those who need to know will be informed.
How to respond to a child who makes a disclosure
Respond to the child only as far as is necessary for you to establish whether or not you need to refer the matter to the designated teacher for child protection
(All written records of concerns about children, even where there is no need to refer the matter immediately, are securely maintained, separate from the main pupil file, and in a locked location.
We are an Operation Encompass school. Operation Encompass is an early intervention partnership between local Police and our school, aimed at supporting children who are victims of domestic violence and abuse. As a school, we recognise that children’s exposure to domestic violence is a traumatic event for them.
Children experiencing domestic abuse are negatively impacted by this exposure. Domestic abuse has been identified as an Adverse Childhood Experience and can lead to emotional, physical and psychological harm. Operation Encompass aims to mitigate this harm by enabling the provision of immediate support. This rapid provision of support within the school environment means children are better safeguarded against the short, medium and long-term effects of domestic abuse.
As an Operation Encompass school, when the police have attended a domestic incident and one of our pupils is present, they will make contact with the school at the start of the next working day to share this information with a member of the school safeguarding team. This will allow the school safeguarding team to provide immediate emotional support to this child as well as giving the designated teacher greater insight into any wider safeguarding concerns.
This information will be treated in strict confidence, like any other category of child protection information. It will be processed as per DE Circular 2020/07 ‘Child Protection Record Keeping in Schools’ and a note will be made in the child’s child protection file. The information received on an Operation Encompass call from the Police will only be shared outside of the safeguarding team on a proportionate and need to know basis. All members of the safeguarding team will complete online Operation Encompass training, so they are able to take these calls. Any staff responsible for answering the phone at school will be made aware of Operation Encompass and the need to pass these calls on with urgency to a member of the Safeguarding team.
Further information see The Domestic Abuse Information Sharing with Schools etc. Regulations (Northern Ireland) 2022.
Supporting Vulnerable Children
The staff of Botanic Primary School recognise that children who are abused or witness violence may find it difficult to develop a sense of self worth. They may feel helplessness, humiliation and some sense of blame. The school may be the only stable, secure and predictable element in the lives of children at risk. When at school their behaviour may be challenging or they may be withdrawn.
Botanic Primary School will endeavour to support the pupils who are exposed to risk of harm through supporting such pupils in accordance with his/her agreed protection plan. Recognising the sudden changes which have arisen due to the COVID 19 pandemic may have negative impacts on our pupils and our families, we endeavour to maintain links with our local community through online assemblies and share multi agency support information on our school website. Teachers will maintain contact with pupils and families through school closures via the seesaw app and pass any concerns to the DT or Principal. Parents are given the info@ email address to make contact with teaching staff as necessary. All contacts between staff and pupils/parents are monitored by the Principal.
During periods of sustained school closure, the Principal and DT will make contact with all vulnerable and ‘looked after’ children in conjunction with our community partners, e.g. social services.
Support for all pupils in the school in developing skills in self protection and developing confidence will be afforded as follows:
Complaint against a staff member
If a complaint about possible child abuse is made against a member of staff, the Principal (or the DT if the Principal is unavailable) must be informed immediately. The above procedures will apply (unless the complaint is about the
designated teacher or the Principal). Where the matter is referred to social services the member of staff may be removed from duties involving direct contact with pupils, and may be suspended from duty as a precautionary measure pending investigations by social services. The Chairperson of the Board of Governors will be informed immediately.
If a complaint about possible child abuse is made against the Principal, the DT must be informed immediately. She will inform the Chairperson of the Board of Governors and together they will take appropriate advice and ensure the necessary action is taken.
Process for referral are set out in the flow charts below:
Procedure where the School has concerns, or has been given information about possible abuse by someone other than a member of staff.
Member if staff completes the Note of Concern on what has
been observed or shared and must ACT PROMPTLY
Source of concern is notified that the school will follow up
Appropriately on the issues raised.
Staff member discusses concerns with the Designated Teacher or Deputy Designated Teacher in his/her absence and provides a note of concern.
Designated Teacher clarifies/discusses concern with child/parent/carer
and decides if a child protection referral is or is not required.
Child Protection referral is not required.
School may consider other options including monitoring the situation within an agreed timescale, signposting or referring the child/parents/carers to appropriate support services such as the Children’s Services Gateway Team or local Family Support Hub with parental consent, and child/young person’s consent (where appropriate)
Child Protection Referral is required
Designated Teacher seeks consent of the parent/carer and or the child ( if they are competent to give this) unless this would place the child at risk of significant harm then telephones the Children’s Services Gateway Team and /or the PSNI if a child is at immediate risk. He/She submits a completed UNOCINI referral form within 24 hours.
Where appropriate the source of the concern will be informed as to the action taken. The Designated Teacher will maintain a written record of all decisions and actions taken and ensure that this record is appropriately and securely stored.
ROLE OF THE DESIGNATED TEACHER (DT) AND DEPUTY DESIGNATED TEACHER (DDT)
To support and undertake the duties of the Designated Teacher for Child Protection as required
Child Protection Record Keeping:
A child protection record may be commenced if there is evidence of a safeguarding or child protection risk. The commencement of such records will be based on professional judgement of the safeguarding team. Botanic Primary recognises its duty and responsibility to record concerns and actions in relation to child protection and safeguarding in a secure and accurate manner. This file will be accessible to the DT, DDT and Principal only.
Contents of a Child Protection File:
Any notes initially recorded which should be kept securely with the child protection file
Storage of Child Protection Information:
Child Protection information is confidential. Records will be held in a secure, confidential filing system. This filing system is accessible only by the DT, DDT or Principal. Physical Child Protection Records will not be removed from school premises except when taken to a case planning meeting in respect of a child or as a result of a court order. Should information be taken out of school, it will be transported securely and a record kept of when it was removed, by whom, for what purpose and when it was returned. Any computing devises or data storage used to transport electronic Child Protection Records in the circumstances outlined above will be encrypted and password protected.
Botanic Primary school will comply with the DPA 2018 and GDPR regulations.
Closure, Retention and Disposal of Child Protection Records:
When a pupil leaves Botanic Primary or a child protection concern ceases to be current ongoing, the child’s individual Child Protection File will be closed.
GDPR principals will guide the retention of records.
Retention Periods for Child Protection Records
Pupil Child Protection Case Files
D.O.B + 30 years
The school’s confidential Record of Child Abuse Complaints
If Social Services inform the school that a child’s name has been place on the Child Protection Register
Maintain a record of this fact and associated documentation from Social Services on the child’s file while he/she continues to attned. On transfer, the school should inform the new school and destroy all social services records. The record on the Child Protection File will remain until D.O.B +30 years
If Social Services inform the school that a child’s name is removed from the Child Protection Register
On transfer to a new school, the school should destroy any child protection records on the child supplied by Social services including records of case conferences. The record on the Child Protection File will remain until D.O.B +30years
Complaint against a member of staff
Staff members file
Child’s child protection file
Record of child Abuse complaints
Indefinitely unless totally exonerated
At the end of the agreed retention period, records will be securely disposed of, e.g. incinerated or shredded in the presence of a member of SLT, or entrusted to a firm specialising in the destruction of confidential material. Any electronically held information either within private folders or on the C2K system will be deleted in the identified timescales. Following deteion, no evidence will remain on the C2K system.
Child Potection: Record Keeping in Schools Circular 2020/07 (August 2020)
Confidentiality and Information Sharing
Information given to members of staff about possible child abuse cannot be held “in confidence”. In the interests of the child, staff have a responsibility to share relevant information about the protection of children with other professionals particularly the investigative agencies. In keeping with the principle of confidentiality, the sharing of information with school staff will be on a ‘need to know’ basis.
Where there have been, or are current, child protection concerns about a pupil who transfers to another school we will consider what information should be shared with the Designated Teacher in the receiving school.
HOW A PARENT CAN RAISE A CHILD PROTECION CONCERN
If a parent has a child protection concern they can follow the guide below:
I have a concern about my/a child
I can talk to the class teacher
If I am still concerned I can talk to the Principal – Mr. Bell
I can talk to the Designated Teacher for Child Protection–
Park School 90450513/90450300
I can talk to the Principal
BOTANIC PRIMARY SCHOOL’S VETTING PROCEDURES
The selection and appointment process is the starting point for ensuring that only those who are suitable are employed to work in close proximity with children, in either a paid or unpaid capacity in our school.
In order that all reasonable steps are taken to employ and engage suitable staff to work with the children in our care we follow the guidance on pre-employment checking and safe recruitment practices provided by the Department of Education and have adopted the new arrangements for vetting and checking of staff prior to appointment or use as volunteers within the school:
Copies of these circulars are available on the DE website: www.deni.gov.uk. Click on ‘Circulars’
CODE OF CONDUCT FOR ALL STAFF
The code of conduct is known to all staff – permanent and non-permanent and volunteers. It reflects the safeguarding ethos of the school and is set out in Appendix 2
THE PREVENTATIVE CURRICULUM
We recognise that the school plays a significant part in the prevention of harm to our pupils by providing pupils with good lines of communication with trusted adults, supportive friends and an ethos of protections.
The school community will therefore:
Our policy on physical restraint by staff is set out in a separate policy (Reasonable Force Policy) in accordance with guidelines from EA. It acknowledges that staff must only use physical intervention as a last resort, and that at all times it must be the minimal force necessary to prevent injury to another person.
HEALTH AND SAFETY
Our Health and Safety Policy, set out in a separate document, reflects the consideration we give to the protection of our children both within the school environment and when away from the school when undertaking school trips and visits.
THE INTERNET AND DIGITAL TECHNOLOGIES
Our policy on the internet and digital technologies (2012) is set out in a separate document and is informed by DE guidance. It acknowledges the opportunities for learning as well as the risks attached to the internet and digital technologies. Specifically, it addresses safeguarding issues that may arise in the use of the internet and digital technologies.
Should school be closed due to COVID 19 pandemic, children will be provided with home learning packs and online teaching through the Seesaw application. All communication between staff and pupils will take place through the app alone and this will be monitored by SLT and ICT coordinators.
PHOTOGRAPHY AND IMAGES OF CHILDREN
We work in line with EA guidelines. Written permission is gained from parents at the beginning of the school year to allow their children’s photographs to be taken for school records, observations on seesaw or school promotion and publicity, to be used on the school website and to be used in video conferencing, video production for school records or school promotion and publicity. (See Appendix 4 for permission form)
Good practice includes the following:
We obtain parental permission for photographs to be taken.
In cases where parents wish for their children to be excluded from all photography, they should indicate this on the permission form sent out at the beginning of each school year.
EDUCATIONAL TRIPS / VISITS
We work in line with EA ‘Educational Visits Best Practice 2009’ guidelines. Risk assessments are to be completed and received by the principal before the visit takes place. Risk assessments will pay particular attention to the individual needs of the class, including medical needs and special educational needs.
INTIMATE CARE POLICY
This policy outlines the procedures to be followed by school staff when involved in the intimate care of children. The policy outlines guidelines for good practice and puts in place safeguards for both staff and children. It also contains a form for parents to give their permission for children to receive intimate care in school. (See Appendix 3 for permission form)
EXTENDED SCHOOLS PROGRAMME
This is available in a separate document which is reviewed annually as funding is available.
REVIEWING OUR CHILD PROTECTION POLICY
The child protection policy will be reviewed in the autumn term annually and will incorporate guidance that has been circulated in the interim by DE.
GUIDELINES FOR VOLUNTEERS
Volunteers have an important and beneficial role in supporting the work of teachers and other support staff in Botanic Primary School and in contributing, by their efforts and initiative, to the life of the school.
It is essential however, that appropriate steps are taken, through screening and selection arrangements, to ensure that children are not placed at risk through allowing the unsupervised and unmanaged access of unsuitable adults to the school.
Who is a Volunteer?
A volunteer is an individual who, subject to the satisfactory procedures below, either
Formal arrangements as to selection and vetting should not be required for volunteers who are involved outside school hours and who do not have unsupervised contact with pupils. These would include fund raisers, people using school premises for meetings etc.
Use of Volunteers
There are three main categories into which the use of volunteers might be grouped and to which guidance will apply:
Recruiting and Selecting Volunteers
The school may canvass for volunteers or people may come forward to offer assistance at their own initiative. In many cases potential volunteers may already be known to the school. Others may come forward from the local community. Engagement of volunteers is only undertaken with agreement of the Board of Governors.
As a minimum requirement all potential volunteers are asked to provide the following information:
No individual will be admitted to the school as a volunteer until these basic steps have been completed and the results assessed.
Where the previous procedures have been followed as appropriate and the school is satisfied that:
the school will notify the individual that he/she has been accepted for voluntary duties in the school
The use of Volunteers
These are the fundamental principles observed when using volunteers:
Health and Safety Insurance
Volunteers are owed a duty of care under the requirements of Health and Safety Legislation. Botanic Primary School therefore ensures that volunteers are treated no less favourably than paid employees in terms of Botanic Primary School’s obligations under the legislation.
Botanic Primary School places a time limit on the period of the volunteer’s service. This is done where the work earmarked for the volunteer is likely to be completed within a specific period. Where a volunteer’s involvement is likely to be long term, the school advises the volunteer that he/she will be subject to a trial period, during which the Principal monitors the volunteer’s effectiveness in contributing to the life and work of the school.
Information and Training
The school ensures that the volunteer receives such information, guidance, preparation and where necessary, training to enable him/her to perform tasks effectively. As a minimum, volunteers are briefed on:
Botanic Primary School’s Health and Safety Policy
Arrangements are made for the volunteer to have a formal line of communication to S.E.N.C.O. or Vice Principal for reporting issues of concern or the welfare of the children in the school.
Botanic Primary School has drawn on the advice from the guidance Document “Security and Personal Safety in Schools” 1997 to establish arrangements for the admission and supervision of volunteers on school premises. Particular attention is drawn to:
The school ensures passes are surrendered at the end of each day and when the volunteer’s involvement with the school comes to an end.
A CODE OF CONDUCT FOR ALL STAFF
(Safeguarding and Child Protection in schools 2017)
All staff and volunteers are aware of and have received a copy of our code of conduct. The Code is informed by guidance from DE.
This Code of Conduct is not intended to detract from the enriching experiences pupils at Botanic Primary School gain from positive interaction with staff. It is intended to assist staff in respect of the complex issue of child abuse, by drawing
attention to the areas of risk for staff and by offering guidance on prudent conduct.
The protection and promotion of the welfare of children and young people is a responsibility for all staff, teaching and non-teaching. In meeting this, staff should work towards a culture of mutual trust and respect in school through which the best interests of the children and young people entrusted in their care is paramount.
Naturally implicit in this is the assumption that the conduct of school staff towards their pupil group must be above reproach. This holds true, whatever the age, gender or developmental maturity of the pupils, but clearly the younger the child, or the greater the degree of learning difficulties he/she has, the less likely it will be that he/she will be able to recognise and respond appropriately to an abuse by any member of staff or the trust that his/her position confers.
A Code of Conduct which extends to staff, both teaching and non-teaching, and volunteers include;
Staff should be aware of the dangers which may arise from private interviews with individual pupils. It is recognised that there are occasions when confidential interviews must take place. As far as possible, staff should conduct such interviews in a room with visual access, or with the door open.
Where such conditions cannot apply, staff are advised to ensure that another adult knows that the interview is taking place. It may be necessary to use a sign indicating that the room is in use, but it is not advisable to use signs prohibiting entry to the room.
Where possible another pupil or (preferably) another adult should be present or nearby during the interview, and the school should take active measures to facilitate this.
As a general principle, staff are advised not to make unnecessary physical contact with pupils.
It is unrealistic and unnecessary, however to, to suggest that staff should touch pupils only in emergencies. In particular, a distressed child may need reassurance involving physical comforting. Staff should not feel inhibited from providing this in an age appropriate way.
Staff should never touch a child who has clearly indicated that he/she is or would be, uncomfortable with such contact, unless it is necessary to protect the child, others or property from harm.
Physical punishment is illegal, as is any form of physical response to misbehaviour, unless it is by way of necessary restraint.
Staff who administer first-aid to a pupil should ensure whenever possible that this is done in the presence of other children or another adult. However, no member of staff should hesitate to provide first-aid in an emergency simply because another person is not present.
Any physical contact which would be likely to be misinterpreted by the pupil, parent or other casual observer should be avoided.
Following any incident where a member of staff feels that his/her actions have been, or maybe, misconstrued, a written report of the incident should be submitted immediately to the Principal or Vice Principal.
Staff should be particularly careful when supervising pupils in a residential setting, or in approved out of school activities, where more informal relationships tend to be usual and where staff may be in proximity to pupils in circumstances very different from the normal school/work environment.
teachers should avoid teaching materials, the choice of which might be misinterpreted and reflect upon the motives for the choice.
When using teaching materials of a sensitive nature a teacher should be aware of the danger that their application, either by pupils or by the teacher, might after the event be criticised.
If in doubt about the appropriateness of a particular teaching material, the teacher should consult with the Principal before using it.
Staff should ensure that their relationships with pupils are appropriate to the age, maturity and sex of the pupils, taking care that their conduct does not give rise to comment or speculation. Attitudes, demeanour and language all require care and thought, particularly when staff are dealing with adolescent boys and girls. Staff are aware that they are in a position of trust in relation to the children and young people at the school.
All contact with students must be via school authorised mechanisms. At no time should personal phone numbers, email addresses or communication routes via personal accounts on social media platforms be used to communicate with students.
If contacted by a student by an inappropriate route- staff should inform the Principal immediately.
Photographs/stills or video footage of students should only be taken using school equipment for purposes authorised by the school. Any such use should always be transparent and only occur
where parental consent is given. The resultant files must be retained and destroyed in accordance with the schools Records Management Policy and Disposal Schedules.
Governors are cognisant of the fact that teachers have all agreed to use personal mobile phones to contact the school in an emergency. They recognise that these phones take quality pictures – that can immediately be uploaded to media outlets associated with the school i.e. Website, Facebook etc. Teachers are permitted to use their personal phones for taking pictures of pupils at school related events, provided the photographs are then sent on to a school controlled device as soon as reasonably practicable – normally within 24 hours of the photo being taken, or within 24 hours of the school trip ending. The images, once uploaded within the agreed timeframe will then be deleted by the teacher
It would be impossible and inappropriate to lay down hard and fast rules to cover all circumstances in which staff interrelate with children and young people, or where opportunities for their conduct to be misconstrued might occur.
In all circumstances, employees’ professional judgement will be exercised and for the vast majority of employees this Code of Conduct will serve only to confirm what has always been their practice.
From time to time, however, it is prudent for all staff to reappraise their teaching styles, relationships with children/young people and their manner and approach to individual children/young people, to ensure that they give no grounds for doubt about their intentions, in the minds of colleagues, of children/young people or of their parents/guardians.
Safeguarding and Child Protection in Schools 2017
In line with the school’s Intimate Care Policy this letter is to inform you that your child received help with intimate care today.
Child’s Name: ________________
Please contact the school if you have any questions (90328346)
Permission form for the Provision of Intimate Care
Sometimes young children need help if they are wet or soil themselves. Staff can help children in a sensitive way, encouraging them to do things for themselves when possible. If you prefer staff can contact you or your emergency contact, who will be asked to attend without delay. Botanic Primary School and Nursery Unit have an Intimate Care Policy which is available to view on our website (www.botanicprimary.com) or ask for a copy from the office.
Please complete the form below stating your preference and return to school.
Please sign as appropriate
*I give consent for __________________ (insert child’s name) to be changed and cleaned by staff if they wet/soil themselves.
Signature of Parent / Carer ___________________________
*I would prefer the school contact me or my emergency contact and I will organise for my child to be cleaned and changed. I understand that in the event that I (or the emergency contact) cannot be contacted the staff will act appropriately and may need to come into some level of physical contact in order to assist my child.
Signature of Parent / Carer ________________________________
Botanic Primary School
Each year, throughout the year, our pupils (your children) attend events or make educational visits outside of school. On these occasions you are informed about the trip and are asked to sign a permission slip allowing your child to go.
All classes in school make use of the Botanic Gardens, the Museum and the PEC during the year and it is nice for the teacher to be able to go out when the weather is suitable and not have to plan and provide slips for every such occasion.
It would be helpful if you would fill in the attached slip.
I give permission for my child _____________________ who is in P
to pay educational visits to the Gardens/Museum/PEC during the year.
Signed _________________________________ Parent/Guardian September 2017
Also during the year when we attend events, hold events in school (such as concerts) or have visitors (educational or charities perhaps) the local television companies and newspapers are sometimes asked to take and publish photographs or video footage.
We also need your agreement for any such publication to happen.
I give my permission that my child _____________________ who is in P
Is allowed to be photographed/videoed and to take part in Video Conferences.
Signed _________________________________ Parent/Guardian September 2017
All classes are timetabled to work on computers in our new suite. Some of this work involves accessing the Internet. Our system does have filters, which should screen out undesirable or offensive material. Teachers will obviously do all in their power to stop such materials reaching the children and will guide pupils towards appropriate content as well as offer strategies for dealing with a situation when inappropriate content may happen.
I give permission for my child ___________________ who is in P
to have access to the internet.
Signed _________________________________ Parent/Guardian September 2017
Date: ___________________________________ class: _______
Child’s Name: ___________________________
Location:_________________________________ Time: _____________
Record what the child said. Use the child’s own words where possible.
Reported to _____________________________________ Time ______________